In 2020, WebEx video conferencing became a staple of remote work as businesses adapted to a changing world. While this technology enabled companies to stay connected, it also introduced some new challenges for employees. Whether it’s a cluttered bookshelf, piles of laundry, or your pet wandering into frame, the personal backdrop of your home can leave you feeling exposed and unprofessional during meetings. Distractions like children, pets, or even housemates unexpectedly walking through the frame can make it hard to focus or project confidence.
As remote work continues to be a key part of modern business, these challenges are unlikely to go away anytime soon. That's where a custom WebEx virtual office background can make a difference. High-quality, personalized backgrounds with sleek, professional designs allow you to showcase your brand, maintain privacy, and create a polished presence during every video call. A tailored background not only minimizes distractions but also helps set the right tone for productive, professional communication.
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What Are The Best WebEx Virtual Backgrounds?
Webex offers a wide range of virtual background options to enhance your video conferencing experience. From serene nature scenes to iconic landmarks like the Golden Gate Bridge or fun themes like the Simpsons' living room couch, the possibilities are nearly endless. However, not all backgrounds are suitable for professional settings, especially when it comes to work meetings.
For business video conferences, maintaining a professional image is key. Whether you’re meeting with colleagues or clients, a consistent and polished atmosphere ensures you make the right impression. Fun or quirky backgrounds might be entertaining, but they can detract from the focus of your meetings. A better choice is selecting a clean, visually appealing background that mimics the look and feel of a real office environment.
So, what makes for an ideal Webex virtual background? Opt for designs that are minimalist, professional, and conducive to a work setting. Some excellent choices include:
Conference rooms
Modern office lounges and seating areas
Workspaces with desks and computers
Open layouts with natural lighting and large windows
These backgrounds create an inviting and professional aesthetic without being distracting. They help conceal any clutter or personal items in your home, presenting a tidy and focused image during meetings. Even better, Webex allows for customization — you can add your company’s logo, tagline, or other branding elements to make your virtual space uniquely yours. It’s the perfect way to elevate your professional presence in every meeting.
Create Your Branded Office Background
Nothing leaves a better impression on a video meeting than a branded virtual office.
Create your own, branded virtual office background for WebEx!
How To Utilize Them for Your Brand
The right Webex custom virtual background can make a significant impact during video conferences. With the ability to personalize your backgrounds, Webex offers an excellent way to reinforce and promote your brand in every meeting.
Branded backgrounds create a polished, professional environment for virtual meetings. While you may not be in a physical office, these custom designs remind everyone that the focus is on business objectives and collaboration. In employee meetings, they help maintain professionalism and direct attention to the speaker or the task at hand.
The benefits of branded backgrounds are even more pronounced in external settings. For client meetings, they project a strong, professional image that aligns with your brand identity. A custom Webex background featuring your logo alongside a sleek, office-style design ensures your brand is always front and center. On B2B calls, your branding becomes a focal point—visible to all participants, whether in gallery view or full-screen mode.
Typically, a branded Webex background places your logo in a prominent yet tasteful position, such as behind, above, or beside the speaker, within an office-themed setting. These designs are clean, professional, and ensure your logo stands out without overshadowing the overall aesthetic. A well-crafted custom background ensures your organization leaves a lasting impression while maintaining focus on the meeting's objectives.
Portray your company's identity and brand in every outbound video call. Simply select your office background, fill in your information and upload your logo. Explore the most versatile background generator with a wide selection of platforms.
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Functional for all major platforms
Personal Employee Branding
High resolution images with 16:9 aspect ratio.
Use Virtual Office Anywhere
How To Add Them to Your Meeting to Make It More Professional
Choosing a branded Webex office background is straightforward. Adding it to your meetings is just as simple. For the best experience, it's recommended to set up your custom background before joining the meeting. Here’s how to upload and apply your background in Webex:
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Open Webex and navigate to your meeting.
Start by opening the Webex app and selecting your scheduled meeting or creating a new one. -
Click on the "Change Background" option.
Before you join the meeting, locate the "Change Background" button on the preview screen. -
Select "Add a New Image."
From the menu of background options, choose the "Add a New Image" option to upload your custom branded background. -
Upload your image.
Browse your device, select the branded background image you’ve prepared, and click "Open." Webex will preview how it looks before you confirm. -
Click "Join Meeting."
Once your background is set, click "Join Meeting" to enter with your custom branded backdrop in place.
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Forgot to change your Webex background before joining the meeting? No problem! You can still set it up during the call. Follow these quick steps:
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During the meeting, click the three-dot menu (ellipsis) at the bottom of your screen.
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Select "Change Background" from the menu.
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Upload or choose your branded background, just like in the pre-meeting setup.
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Webex will instantly update your background without interrupting the flow of the meeting.
By using branded backgrounds, you ensure a professional look while promoting your organization, whether before or during your meetings.
Transforming Your Virtual Meetings
Virtual meetings have become an integral part of the modern workplace, and they’re not going anywhere. Custom branded virtual backgrounds for Webex are a great way to maximize the potential of these meetings. By selecting backgrounds that convey the right atmosphere and aesthetic, you can elevate the professionalism of your video conferences.
Modern, office-inspired designs are a timeless choice for creating a clean and polished look. Adding your organization’s branding—such as logos or taglines—to these backdrops not only reinforces your identity but also ensures your company stands out during every meeting. Whether employees are telecommuting or collaborating with clients, branded Webex virtual backgrounds help maintain a professional tone while highlighting your brand’s presence.
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Guides, Tips and FAQs
What is a virtual background for WebEx?
If your house is a mess or you just want to look more professional, you can easily change your meeting background to the office you’ve always dreamed of.
Can I use my office background without a green screen?
You don't need any special equipment to use your Branded Virtual Office. All you need is a plain wall or another surface (like a curtain) of a single color.
How to use your Branded Virtual Office Background