How to Record a Microsoft Teams Meeting

Microsoft Teams is a popular virtual office tool for several reasons: user-friendliness, extensive support for remote teams, and robust features that support communication, collaboration, security, and productivity. Recording meetings is just one of many tools the platform offers. This guide explains what you need to know about Microsoft Teams recording: the correct setup, recording limitations, and how to record your meetings on the platform.

Teams Prerequisites for Recording

Recording your Microsoft Teams meetings is simple once you have the appropriate access and settings for your account. You must also have equipment that supports recording. Before planning your meeting, you should confirm these to ensure you’re permitted to record.

License Requirements

You must have a Microsoft Teams license that supports recording. This feature is available on Office 365 Enterprise E1, E3, E5, F3, A1, A3, and A5 licenses. It also has M365 Business, Business Premium, and Business Essentials licenses. Both the meeting organizer and the person desiring to record must have a license that allows recording. Guests, users, and anonymous attendees cannot initiate recordings in Teams.

Administrator Controls

Your administrator needs to enable recording in your organization’s Meeting Policies settings. They must do this in either the Microsoft Teams admin center or PowerShell. For Meeting Recording, select “On” or “Off.”

Software and Hardware

Before you record, you should install the latest version of the Microsoft Teams desktop or mobile app. It’s also wise to test and confirm your audio and video settings. On a desktop or laptop, open Teams and select Settings →Devices to choose the correct speakers, microphone, and camera.

Microsoft also recommends making a test call: You can do this under Settings →Devices→Audio Devices→Make a Test Call. You interact with Microsoft’s Test Call Bot when you perform a test call. Once it answers, follow its instructions and record a brief message. After the bot plays back your message, Teams will show you a summary of your test call detailing how your camera, speakers, microphone, and network performed. The Test Call feature is also available on the Teams mobile app.

Limitations of Recordings

You should know a few limitations while discovering how to record Microsoft Teams meeting sessions. Thanks to a 1.5 GB file size limit, recordings stop after four hours. At the four-hour mark, a new recording automatically starts. Teams recordings do not capture whiteboards, annotations, shared notes, or content shared in the stage view by other apps. They also do not include embedded videos or animations inside PowerPoint Live presentations. Finally, recordings cannot display more than four attendees’ video streams simultaneously.

Steps for Recording a Microsoft Teams Meeting

After you’ve reviewed potential technical limitations and prepped for your meeting, you’re ready to record. Starting and stopping a Teams recording is virtually effortless and requires only a few steps:

• Start or join your meeting.

• Select the three dots in the Meeting Controls bar.

• Select Start Recording in the More Actions menu.

• Once the meeting ends, select the three dots again and choose Stop Recording.

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