How to Use Virtual Backgrounds on Webex

In today’s digital world, virtual meetings have become a regular part of our professional lives. Whether you're collaborating with a team, interviewing candidates, or connecting with clients, your video call environment plays a key role in your professional image. One feature that has gained popularity in Webex, a leading video conferencing platform, is the use of virtual backgrounds. This tool allows you to customize your background, offering both privacy and professionalism, while helping you avoid distractions during your calls.

How to Use Virtual Backgrounds on WebexIn this guide, we’ll walk you through the process of using virtual backgrounds on Webex, share some best practices, and provide tips to help you make the most of this powerful feature.

Why Should You Use Virtual Backgrounds on Webex?

Webex backgrounds offer several advantages, especially for remote workers and businesses hosting frequent virtual meetings:

1. Professionalism: Virtual backgrounds can help you maintain a polished, distraction-free appearance. Whether you're at home or in a busy coffee shop, you can create a professional, clean backdrop that puts the focus on you, not your surroundings.

2. Privacy: If you’re working from home or a non-office location, you might not want to reveal your personal space. Virtual backgrounds allow you to keep your home environment private, ensuring a professional appearance without compromising on comfort.

3. Branding Opportunities: For businesses, virtual backgrounds are an excellent way to showcase your company’s brand. You can upload your company logo, slogans, or product images to maintain brand presence throughout virtual meetings.

4. Personalization & Creativity: Virtual backgrounds let you bring a bit of personality into your calls. Whether you choose a fun background for a casual meeting or a more formal one for a client call, this feature gives you the flexibility to express yourself.

How to Use Virtual Backgrounds on Webex: Step-by-Step Guide

Getting started with virtual Webex background images is quick and easy. Follow these steps to customize your background for your next video call:

1. Ensure Webex Is Up-to-Date: First, make sure you’re using the latest version of Webex. Virtual background features may not be available in older versions of the software, so updating Webex is a crucial first step.

2. Join a Meeting: Open Webex and join or start a video meeting. You’ll need to be on video for the background settings to take effect.

3. Open Video Settings:

   • On the Webex call screen, click on the three dots (More Options) in the lower right corner.

   • From the menu, select “Change Virtual Background” to open the background settings.

4. Choose or Upload Your Background:

   • Pre-set Backgrounds: Webex offers a variety of pre-set backgrounds for different occasions, such as professional office spaces, nature scenes, and abstract designs. Browse through these options and select one that aligns with your meeting's tone.

   • Custom Backgrounds: To upload a custom background, click on the option to add your own image. Select an image from your computer, whether it’s your brand logo, a clean office image, or any other professional design you’d like to feature during your call.

5. Preview and Adjust Your Background: Before entering the meeting, preview your chosen background to ensure it looks good with your lighting and video angle. If necessary, adjust your camera position or lighting to prevent blending into the background or causing distortion.

6. Apply Your Background: Once you’re satisfied with your background, simply apply it, and you’re ready for your call.

Best Practices for Using Virtual Backgrounds on Webex

To ensure your Webex virtual background doesn’t distract from your professional image, here are a few best practices:

1. Stick to Professional Backgrounds: While it’s fun to use creative or themed backgrounds, it's best to choose professional, clean options for formal meetings. Opt for minimalist designs, office environments, or neutral colors that keep the focus on you, not your surroundings.

2. Check Your Lighting: Proper lighting is crucial for virtual meetings. Make sure your face is well-lit, so you’re clearly visible against the virtual background. Avoid backlighting (like sitting directly in front of a window), as this can cause you to appear dark or blend into your background.

3. Avoid Busy or Distracting Backgrounds: Overly colorful, complex, or animated backgrounds can be distracting during a meeting. Choose something simple and unobtrusive that enhances your professional presence.

4. Align with Brand Identity: If you're representing a business, consider using backgrounds that align with your company’s branding. Custom branded backgrounds with your company logo or colors can help reinforce your business identity during client calls.

5. Test Before the Meeting: It’s always a good idea to test your background and video settings before an important meeting. This way, you can adjust your setup for the best visual experience, avoiding technical hiccups or awkward moments.

Backgrounds for Webex on Custom Virtual Office 

Virtual backgrounds on Webex are a simple yet effective tool to improve your professional image during video calls. Whether you're trying to hide your home environment, express your brand, or simply want a more polished appearance, Webex's virtual background feature provides the flexibility and professionalism you need.

Take the time to experiment with different backgrounds, test your setup, and ensure your meetings are distraction-free and on-brand. And if you're looking for additional tools and resources to enhance your virtual meetings, consider exploring Custom Virtual Office's solutions, which include custom virtual backgrounds for your professional needs.

So, the next time you’re preparing for a Webex meeting, don’t forget to customize your background for a more professional, polished presence!